inquiry letter and order letter

12.14

inquiry letter

definition :

      Inquiry letter or inquiry letter is a letter that helps a person to ask about things that are not known by the maker of a letter relating to products, jobs, funding, promotional materials, etc. The format of letter of inquiry should contain detailed information and such a way that encouraged recipients to reply and reply letter. Mail inquiries are usually written to respond to an ad or other direct communications. In a letter of inquiry and you need to explain your reasons inquiries write clearly.

     When writing a letter of inquiry we need to mention the detail information about us or detailed information about the creator of the letter of inquiry, where we work (if required) and the reason for what we need certain information. In a letter of inquiry, we should clearly mention the type of information we need.

     
We need to mention our contact details, including address, phone number, email address. It is necessary for the recipient that he or she can contact us in response to our inquiry letter. We need to thank those who have sent a reply letter of our inquiries. With our courteous attitude as it is expected to help us to get the information we need.

example : 

==========================================================================

PT. AMALIA PERSADA
Jl. Ujung Harapan Raya No. 41A
Kab.Bekasi

5 November, 2013
PT. PRIMA NUGROHO
Jl. Krakatau Blok A7 No.43 
Purbalingga

Dear Sir or Madam,
We saw your product at International Design of Shoes Fair in Moro Purwokerto Central Java on 4 November 2013 and made interested us.

Please send types of sample, the terms and catalogue of the shoes. If the cost is low and the types of sample are interesting, we will order your product.

We are looking forward to receiving your reply soon.


                                                                                        
 Yours faithfully,
 
                                                                                           
 camelia az-zahra
                                                                                          
Head of Distributor

==========================================================================

 Order letter

definition:

An order letter is usually written when a company purchases or buys  or order goods or services from another party. Here is an Order Letter you  might need  when  you order goods and materials.  Do not forget to clearly state the exact name of the merchandise, the price, and the amount of payment being sent.

example :

=============================================================
November 31, 2012

SINAR COMPUTER CORPS
P.O. Box 0081
Jakarta, Indonesia

Subject : Furniture and equipment order

I am interested in the existing furniture laptop on your company. Please ship the following items from your sales catalog dated December 20, 2012 :

ITEM
TYPE
CATALOG
QTY
PRICE
ASUS
A43SD
AA-000768
15
Rp. 6.300.000
Dell
Inspiron 14
BP-112778
8
Rp. 7.350.000
HP
430
HH-787891
2
Rp. 4.550.000
Apple
Macbook Pro
AC-565890
1
Rp. 8.000.000

The items ordered above should be shipped C.O.D. to this address:

FRAN COMPUTER CORPS
P.O. Box 16954
West Java, Depok 33456-0234

The costs above reflect a discount of 50/10, with net due in 30 days after the invoice date. The merchandised is to be shipped by your company's own truck line at a rate of 8 percent of the total net cost.

We are remodeling our offices and have a target completion date of january 30, 2013. If there is any reason you see that you can keep your part of this schedule, please let me know immediately.

Sincerely,

amalia vianka
Technical Support

=============================================================

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